Executive Assistant to the Mayor and Councillors

• Part-time - Temporary role

• $38.03 per hour - approximately 15 hours per week.

• Great work-life balance Flexible working options available

• This is a six-month opportunity with the potential to extend, depending on future needs and opportunities.

 

Wodonga Council is a local government organisation servicing one of Victorias fastest growing regional cities, located in North East Victoria. We offer the perfect balance of career growth, a regional lifestyle and access to a vibrant city Working with a growing and engaged community, Wodonga Councils programs and services are designed to deliver its vision for our city, our people and our future.

We are committed to fostering a safe and inclusive workplace where diverse styles, backgrounds, experiences, and perspectives are valued, appreciated, and encouraged We encourage applications from individuals of diverse backgrounds, including, but not limited to, the Aboriginal and Torres Strait Islander community, people with diverse gender identities and sexualities, individuals with disabilities, and people of all ages, cultures, and ethnic backgrounds.

We welcome applications from veterans, and if you wish to discuss your application with our People Team, please contact h@rwodonga.vic.gov.au

 

What we will offer

• Career development
  At Wodonga Council, we offer continuous learning, mentorship and professional growth opportunities Whether you're looking to expand your skills or advance your career, we support your career development every step of the way

• Leave entitlements
  Our organisation values work-life balance and offers generous and flexible leave entitlements to support your needs We understand that access to time away from work when you need it will optimise the time spent in the office

• Flexible work options where applicable

• Location - Onsite

• This role will require you to be onsite during working hours

• EAP, fitness program, health and wellbeing initiatives.
  Join our team and take advantage of Fitness Passport, find support in the Employee Assistance Program and enjoy a range of health and well-being initiatives designed to support your physical and mental wellness

 

Position Summary
The Executive Assistant to the Mayor and Councillors provides high-level executive and administrative support to ensure the efficient coordination of civic duties, meetings, and communications This role is central to maintaining professionalism, confidentiality, and positive stakeholder relationships, while also delivering exceptional customer service and supporting the strategic goals of Wodonga Council This role will build strong working relationships with the Mayor and Councillors to ensure needs are met through effective communication

 

Key Aspects of the Role

• Executive and Administrative Support
  Efficiently manage the Mayor and Councillors schedules, correspondence, meetings, and travel while preparing high-quality documents and maintaining confidentiality

• Customer and Stakeholder Engagement
  Act as a professional first point of contact, fostering strong relationships and delivering responsive, courteous service in line with Council values

• Meeting and Event Coordination
  Plan and deliver civic events, meetings, and ceremonies by managing logistics, preparing materials, and ensuring smooth execution

• Communication and Information Management
  Prepare accurate correspondence and reports, track enquiries, and manage records to support informed decision-making and timely responses

• Operational Efficiency and Support
  Maintain organised systems and proactively identify improvements to enhance administrative processes and support team collaboration

• Professional Conduct and Ethical Governance
  Demonstrate integrity, discretion, and respect in all interactions, upholding Council policies and supporting ethical governance

 

Key Selection Criteria
Our ideal candidate will be able to show us the following

1. High-Level Executive and Administrative Support
   Demonstrated experience in providing high-level executive and administrative support, including diary and schedule management, correspondence handling, document preparation, and coordination of meetings, travel, and events

2. Confidentiality, Discretion, and Political Acumen
   Proven ability to handle sensitive and confidential information with discretion and sound judgment, particularly in a local government or politically sensitive environment Strong awareness of governance protocols and ethical considerations when supporting elected officials

3. Strong Communication and Interpersonal Skills
   Excellent verbal and written communication skills, with the ability to draft correspondence, reports, and briefings, as well as engage effectively with diverse stakeholders, including Councillors, staff, community members, and external organisations

4. Organisational and Time Management Skills
   Demonstrated ability to prioritise tasks, manage competing deadlines, and work effectively under pressure in a dynamic environment while maintaining accuracy and attention to detail

5. Customer Service Excellence and Stakeholder Engagement
   A strong commitment to high-quality customer service, with the ability to liaise professionally and courteously with internal and external stakeholders, ensuring positive community engagement and responsiveness to inquiries

6. Proficiency in Technology and Office Systems
   Advanced proficiency in Microsoft Office Suite Word, Excel, Outlook, and PowerPoint and experience with records management systems, electronic diaries, and other administrative tools relevant to executive support and local government operations

 

How to Apply
Visit our website www.wodonga.vic.gov.au.careers
Use the apply button to commence your application

Applicants will be required to:

• Upload a document containing their responses to the Key Selection Criteria

• Upload a brief cover letter

• Upload a current resume

 

Prior to commencement, the successful applicant will be required to provide the following:

• A copy of a recent National Police Check less than 3 months

• A current drivers licence

• Any other mandatory requirements outlined in the position description eg first aid, CPR, WWCC, forklift

• The completion of a pre-employment functional assessment paid for by the council might also be required
  If applicable, evidence regarding right to work in Australia will need to be presented

Enquiries
Executive Assistant to the CEO - Margaret Loorham - 0466 843 590 - mloorham@wodonga.vic.gov.au

Applications close 1159pm, 22/06/2025 Council reserves the right to close applications early if a suitable candidate is found.

Position description below