Executive Assistant to Mayor and Councillors
- Part time-Permanent role
- Hourly rate starting at $38.02, plus superannuation
- Great work life balance & Flexible working options available
Wodonga Council is a local government organisation servicing one of Victorias fastest growing regional cities located in North East Victoria.
We offer the perfect balance of career growth a regional lifestyle and access to a vibrant city. Working with a growing and engaged community Wodonga Councils programs and services are designed to deliver its vision for our city our people and our future
We are committed to fostering a safe and inclusive workplace where diverse styles backgrounds experiences and perspectives are valued appreciated and encouraged. We encourage applications from individuals of diverse backgrounds including but not limited to the Aboriginal and Torres Strait Islander community, people with diverse gender identities and sexualities, individuals with disabilities and people of all ages cultures and ethnic backgrounds. We welcome applications from veterans and if you wish to discuss your application with our People Team please contact hr@wodonga.vic.gov.au.
What we will offer
Career development
At Wodonga Council we offer continuous learning mentorship and professional growth opportunities Whether you are looking to expand your skills or advance your career we support your career development every step of the way.
Leave entitlements
Our organisation values work life balance and offers generous and flexible leave entitlements to support your needs We understand that access to time away from work when you need it will optimise the time spent in the office.
Flexible work options
Enjoy generous and flexible working arrangements that support your work life balance including adaptable hours and remote working opportunities.
Location onsite
This role will require you to be onsite during working hours.
EAP fitness program health and wellbeing initiatives
Join our team and take advantage of Fitness Passport, find support in the Employee Assistance Program and enjoy a range of health and well being initiatives designed to support your physical and mental wellness.
The role
The Executive Assistant provides high level administrative support to the Mayor and Councillors managing schedules correspondence and confidential matters with professionalism and discretion. This role fosters trust among elected representatives staff stakeholders and the community while ensuring exceptional public relations and customer service. Additionally, the position supports Councils strategic objectives through proactive assistance coordination and clear communication.
Key Responsibilities
- Executive & Administrative Support: You will manage meetings, travel arrangements, correspondence, and confidential documentation, ensuring the seamless coordination of the Mayor’s office.
- Stakeholder & Community Engagement: You’ll be the face of the Mayor’s office, ensuring positive and professional interactions with community members, business leaders, and government representatives.
- Office & Diary Management: You will maintain an efficient and well-organised office system, ensuring that schedules, meetings, and briefings are handled smoothly and effectively.
- Governance & Compliance: You will play a key role in upholding governance processes, maintaining statutory registers, and ensuring Council procedures are followed.
- Event Coordination: From civic functions to citizenship ceremonies, you will help plan and execute key events that reflect the values and priorities of the Council.
What You Will Bring
We’re looking for a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and can seamlessly manage executive support for the Mayor and Councillors.
- Strong Administration & Coordination: Proven ability to manage complex schedules, meetings, correspondence, and confidential matters with efficiency.
- Excellent Communication & Stakeholder Engagement: Skilled in liaising with internal and external stakeholders, maintaining professionalism, and handling sensitive information with discretion.
- Proactive & Solutions-Focused: Able to anticipate needs, solve problems, and remain calm under pressure in a dynamic environment.
- Customer & Community Focused: Dedicated to delivering high-quality service, ensuring positive engagement with the community and key stakeholders.
Key Selection Criteria
Our ideal candidate will be able to show us the following;
- High Level Executive and Administrative Support: Demonstrated experience in providing high level executive and administrative support including diary and schedule management correspondence handling document preparation and coordination of meetings travel and events.
- Confidentiality Discretion and Political Acumen: Proven ability to handle sensitive and confidential information with discretion and sound judgment particularly in a local government or politically sensitive environment Strong awareness of governance protocols and ethical considerations when supporting elected officials.
- Strong Communication and Interpersonal Skills: Excellent verbal and written communication skills with the ability to draft correspondence reports and briefings as well as engage effectively with diverse stakeholders including Councillors staff community members and external organisations.
- Organisational and Time Management Skills: Demonstrated ability to prioritise tasks manage competing deadlines and work effectively under pressure in a dynamic environment while maintaining accuracy and attention to detail.
- Customer Service Excellence and Stakeholder Engagement: A strong commitment to high quality customer service with the ability to liaise professionally and courteously with internal and external stakeholders ensuring positive community engagement and responsiveness to inquiries.
- Proficiency in Technology and Office Systems: Advanced proficiency in Microsoft Office Suite Word Excel Outlook and PowerPoint and experience with records management systems electronic diaries and other administrative tools relevant to executive support and local government operations.
How to Apply
Visit our website www.wodonga.vic.gov.au/careers
Use the "apply" button to commence your application
Applicants will be required to
- Upload a cover letter that addresses the key selection criteria (support on how to address this criteria can be found here)
- Upload a current resume
Prior to commencement the successful applicant will be required to provide the following;
- A copy of a recent National Police Check (less than 3 months)
- A current drivers licence
Any other mandatory requirements outlined in the position description (e.g. first aid, CPR, WWCC, forklift)
The completion of a pre employment functional assessment paid for by the council might also be required
If applicable evidence regarding right to work in Australia will need to be presented
Enquiries
Manager People,Safety and Customer Experience- Leanne Kearney-lkearney@wodonga.vic.gov.au- 0434 892 384
Applications close 11.59pm, Friday 28th February 2025
Position description is attached below.