Executive Assistant to the CEO
- Full-time-Permanent role
- Salary: Negotiable based on relevant experience and skills
- Great work-life balance-Flexible working options available
Wodonga Council is a local government organisation servicing one of Victoria's fastest growing regional cities, located in North East Victoria.
We offer the perfect balance of career growth, a regional lifestyle and access to a vibrant city. Working with a growing and engaged community, Wodonga Council's programs and services are designed to deliver its vision for our city, our people and our future.
We are committed to fostering a safe and inclusive workplace where diverse styles, backgrounds, experiences, and perspectives are valued, appreciated, and encouraged. We encourage applications from individuals of diverse backgrounds, including, but not limited to, the Aboriginal and Torres Strait Islander community, people with diverse gender identities and sexualities, individuals with disabilities, and people of all ages, cultures, and ethnic backgrounds. We welcome applications from veterans, and if you wish to discuss your application with our People Team, please contact hr@wodonga.vic.gov.au
What we will offer
Career development
At Wodonga Council, we offer continuous learning, mentorship and professional growth opportunities. Whether you're looking to expand your skills or advance your career, we support your career development every step of the way.
Leave entitlements
Our organisation values work-life balance and offers generous and flexible leave entitlements to support your needs. We understand that access to time away from work when you need it will optimise the time spent in the office.
Flexible work options
Enjoy generous and flexible working arrangements that support your work-life balance, including adaptable hours and remote working opportunities.
Location onsite
This role will require you to be onsite during working hours.
EAP, fitness program, health and wellbeing initiatives
Join our team and take advantage of Fitness Passport, find support in the Employee Assistance Program and enjoy a range of health and well-being initiatives designed to support your physical and mental wellness.
The role
Are you a proactive, detail-oriented professional who thrives in high-pressure environments? Do you excel in managing competing priorities while providing strategic support to senior leaders? If so, we want to hear from you.
We are seeking an Executive Assistant to the CEO who will provide high-level administrative support, ensuring the CEO's office operates efficiently and effectively. This is a dynamic role that requires political awareness, strong stakeholder engagement skills, and the ability to anticipate challenges before they arise.
As the CEO's key support, you will liaise with senior leaders, government officials, and community stakeholders, ensuring seamless coordination of executive activities.
Key Responsibilities:
- Manage the CEO's schedule, meetings, and correspondence, ensuring time is optimised and priorities are met.
- Prepare executive-level reports, briefings, and high-quality meeting minutes with precision and professionalism.
- Act as a central liaison, handling sensitive and politically important matters with discretion.
- Oversee responses across multiple departments, ensuring timely and accurate communication.
- Coordinate civic functions and events, including guest list management, invitations, venue hire, catering, and procurement of required resources.
- Anticipate needs, preempt challenges, and continuously improve executive support processes.
What You Bring:
- Proven experience supporting senior executives, preferably in government or a complex organisation.
- Strong communication and stakeholder management skills, with the ability to engage professionally at all levels.
- Excellent organisational and time-management abilities, balancing multiple priorities under tight deadlines.
- High-level discretion and political awareness in handling confidential and sensitive matters.
- A proactive, solution-focused mindset with a keen attention to detail.
Key Selection Criteria
Our ideal candidate will be able to show us the following.
- Executive Support and Administrative Coordination: Proven experience providing high-level executive support, including managing schedules, handling correspondence, preparing executive documents, and coordinating responses across multiple stakeholders with accuracy and professionalism.
- Minute Taking, Briefing Preparation, and Written Communication: Strong written communication skills with the ability to produce concise, action-oriented meeting minutes, synthesise complex information into executive briefs, and draft professional correspondence for senior leaders.
- Time Management, Prioritization, and Workflow Coordination: Demonstrated ability to manage competing priorities, deadlines, and workflows while ensuring timely responses from internal and external stakeholders and optimising the CEO's time and schedule.
- Political Acumen, Confidentiality, and Stakeholder Management: Experience working in a politically sensitive environment with the ability to handle confidential matters with discretion, engage diplomatically with senior stakeholders, and navigate complex relationships within local government.
- Resilience, Adaptability, and Performance Under Pressure: Proven ability to remain calm, organised, and solution-focused in high-pressure situations, responding effectively to shifting priorities and urgent matters while maintaining professionalism and attention to detail.
- Initiative, Anticipation, and Continuous Improvement: Strong problem-solving skills with the ability to anticipate executive needs, proactively prepare for meetings and deadlines, and drive continuous improvements in executive support processes.
How to Apply
Visit our website www.wodonga.vic.gov.au/careers
Use the "apply" button to commence your application.
Applicants will be required to;
- Upload a cover letter that addresses the key selection criteria (support on how to address this criteria can be found here)
- Upload a current resume
Prior to commencement, the successful applicant will be required to provide the following.
- A copy of a recent National Police Check (less than 3 months)
- A current driver's licence
Any other mandatory requirements outlined in the position description (eg. first aid, CPR, WWCC, forklift.)
The completion of a pre-employment functional assessment paid for by the council might also be required.
If applicable, evidence regarding right to work in Australia will need to be presented.
Enquiries
Leanne Kearney-Manager People, Safety and Customer Experience- lkearney@wodonga.vic.gov.au- 02 6022 9209
Applications close 11.59pm, Friday 14th February 2025
Position description below