Vacancy Details


Information Management Officer

 

  • Full time- Temporary maternity role 
  • Salary starting at $71,554.08 + plus superannuation 
  • Great work-life balance | Flexible working options available 

 

Regional city  –

The organisation offers the perfect balance of career growth, a regional lifestyle and access to a vibrant city.

Location –

Join Wodonga Council, where you can serve your community while contributing to a wide range of services that leave a lasting impact.

Wodonga Council is a local government organisation servicing one of Victoria’s fastest growing regional cities, located in North East Victoria.

Working with a growing and engaged community, Wodonga Council’s programs and services are designed to deliver its vision for our city, our people and our future.

The organisation prides itself on having a positive and supportive culture. We are committed to ongoing learning and development opportunities to grow and enhance the skills of our staff.  We have a strong commitment to the council’s corporate values of trust, integrity, learning and respect. 

 

We are committed to fostering a safe and inclusive workplace where diverse styles, backgrounds, experiences, and perspectives are valued, appreciated, and encouraged. We encourage applications from individuals of diverse backgrounds, including, but not limited to, the Aboriginal and Torres Strait Islander community, people with diverse gender identities and sexualities, individuals with disabilities, and people of all ages, cultures, and ethnic backgrounds.We welcome applications from veterans and defence families. If you are a veteran and would like to discuss how your skills may transfer across, please contact us at hr@wodonga.vic.gov.au.

 

What we will offer?

Career development

At Wodonga Council, we offer continuous learning, mentorship and professional growth opportunities. Whether you’re looking to expand your skills or advance your career, we support your career development every step of the way.

Leave entitlements

Our organisation values work-life balance and offers generous and flexible leave entitlements to support your needs. We understand that access to time away from work when you need it will optimise the time spent in the office.

Flexible work options

Enjoy generous and flexible working arrangements that support your work-life balance, including adaptable hours and remote working opportunities.

Location

This role will require you to be onsite during working hours.

EAP, fitness program, health and wellbeing initiatives

Join our team and take advantage of Fitness Passport, find support in the Employee Assistance Program and enjoy a range of health and well-being initiatives designed to support your physical and mental wellness. 

 

The role 

The Information Management Officer supports the efficient management and security of the council’s records system, including handling daily mail distribution, updating procedure manuals, and maintaining the EDMS (Opentext Content Manager). In collaboration with the Information Management Coordinator, this role ensures compliance with records legislation, supports the archiving of council records, and delivers training for staff on records management practices. Additional responsibilities include EDMS technical support, creating training materials, and contributing to team projects to meet the council’s Information Management Strategy goals.

 

Key aspects of the role include the following;

 

  •    Assist to develop our EDMS Opentext Content Manager and One Drive/ Sharepoint to ensure that corporate records both electronic and digital are captured, retained, well managed, kept safe and retrievable when needed.
  •    Maintain council's records management system in the creation, handling, processing, filing, retrieval, storage and disposal of council's documents.  
  •    Other duties commensurate with the skills and knowledge of the incumbent as requested by the Information Management Co-ordinator and/or Manager Information Services.
  •    Ensuring that written and electronic correspondence is captured accurately with the council’s EDMS and forwarded to relevant council officers, within the timeframe set, by the Information Management directive and guidelines.

  

Key Selection Criteria:  

Our ideal candidate will be able to show us the following. 

  1. Proven ability to administer an Electronic Document Management System (EDMS) preferably Opentext Content Manager or One Drive/Shareopint for Council records. 
  2. Experience in adhering to Information Management policies and procedures. 
  3. Proven experience in developing and supporting a culture of good information management practices. 
  4. Proven ability to maintain and ensure confidentiality. 
  5. Ability to provide outstanding customer service to all users of differing skills. 

 

How to Apply

Visit our website www.wodonga.vic.gov.au/careers

Use the “apply” button to commence your application.

Applicants will be required to;

  •    Complete an online form and address the key selection criteria as outlined above (support on how to address this criteria can be found here)
  •    Upload a brief cover letter
  •    Upload a current resume                                 

Prior to commencement, the successful applicant will be required to provide the following.

  •    A copy of a recent National Police Check (less than 3 months)
  •    A current driver’s licence
  •    Any other mandatory requirements outlined in the position description (eg. first aid, CPR, WWCC, forklift).

The completion of a pre-employment functional assessment (paid for by the council) might also be required.

If applicable, evidence regarding right to work in Australia will need to be presented.

 

 Enquiries 

Kane Mcmenamin-Information Management Coordinator - kmcmenamin@wodonga.vic.gov.au- 0402 626 783

 

Applications close 11.59pm, Thursday 28th November 2024

Position description below